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How To Save a Document in Microsoft Teams?

How To Save A Document In Microsoft Teams

Microsoft Teams is an integrated app that allows you to do various activities. It is created by Microsoft, which means it syncs seamlessly with the Office suite.

Microsoft Teams is a collaborative tool where multiple teams can collaborate on a project and turn their work into a shared database. Sometimes you would need to save a document on Teams. So, how do you go about it?

Quick Answer

Launch any of the Office desktop apps and create a document. Click on ‘File,’ click on ‘Save As,’ then click on your Microsoft Teams folder with your company’s name. Select the channel to save the document and name the file. Click on ‘Save.’

This article explains how to save a document in Microsoft Teams. It also details how to enable and disable sync, folders and how to share files on Microsoft Teams.

Using Microsoft Teams

Microsoft Teams is a collaborative platform where you can stay connected, learn and innovate with others. You can share your screen as you host a meeting and make and receive calls to individuals or groups.

Microsoft Teams also allows you to share and edit files in real-time and chat simultaneously. These features make Microsoft Teams a robust office tool for practical work.

How To Save a Document in Microsoft Teams?

Microsoft Teams allows you to share documents with your team to get their input. Saving a document on Microsoft Teams is pretty simple.

Here is how to save a document in Microsoft Teams:

  1. Launch any of the Office desktop apps.
  2. Create a document.
  3. Click on ‘File.’
  4. Click on ‘Save as.’
  5. Click on the ‘Sites’ option with your company’s name.
  6. Select the team you want to save the document on.
  7. Name the file.
  8. Click on ‘Save.’

Once this is done, your document will be saved directly into the Microsoft team of your choice. If there are sub-folders under your team, drill into the desired location before saving.

How To Sync Folders With Microsoft Office?

Another effective way of saving a document into Microsoft Teams is to synchronize a folder into your Microsoft Teams. Once this is done, any saved document will automatically be reflected in Microsoft Teams.

Here is how to sync your folder with Microsoft office:

  1. Open the Teams app.
  2. Navigate to the team you want to link the folder into.
  3. Click on ‘General.’
  4. Click on ‘Files.’
  5. Click on ‘Open in SharePoint.’
  6. Navigate to the documents.
  7. Click on ‘Sync.’

Once you have done this, you can view the documents as they are uploaded into the Teams folder. You can access your documents from the Microsoft Teams app or your file explorer.

The two systems are completely in sync, meaning document alterations will be reflected on your system.

How To Turn Off Synced Folders?

This is a simple process if you want to stop the sync capabilities on your Microsoft Teams.

Here is how to turn off sync capabilities from your Microsoft Teams:

  1. Right-click on the One Drive option.
  2. Click on ‘Help & Settings.’
  3. Click on ‘Settings.’
  4. Navigate to the folder you wish to stop sync.
  5. Click on ‘Stop Sync.’

Once you do this, the sync automatically stops, and the link in your file explorer is removed.

How To Share a File on Microsoft Teams?

You can share a file of your choice directly with others in your Teams. This includes all types of files from your OneDrive or local device.

Here is how to share a file on Microsoft Teams using a desktop:

  1. Open the Microsoft Teams app.
  2. Navigate to the message box.
  3. Select ‘Attach.’
  4. Select the file.
  5. Click on ‘Open.’
  6. Add a message to accompany the file.
  7. Click on the send button.

This will upload the file and be visible to all in the channel.


You can tag any team member when sending this file to get their attention.

In Conclusion

Microsoft Teams have become a major platform for many office users who use it daily. The app is a great way to have an integrated approach to working across different organizational units. This makes seamless deliberations and conversations possible.

If you are worried about how to save documents into Microsoft Teams, don’t worry. This article breaks down the process of saving documents into Microsoft Teams and how to sync and unsync folders from your Microsoft Teams.


How can I recover deleted files?

If you accidentally deleted a file from your synced folder, you can locate it in the recycle bin in the SharePoint view of your channel files.

Can anyone access my files on Microsoft Teams?

Only members of your team would have access to your documents. This access is restricted to members, so you must carry out periodic updates of your members.

Do documents automatically save in Microsoft Teams?

Yes. AutoSave is enabled by default in Microsoft 365 when you store a file on OneDrive or SharePoint Online.

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